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Hi All
Jeffrey Marks is going to ask Georgia to put the topic of the 4 black out Special Events on the agenda for an upcoming Board meeting. At this time I do not know what Georgia's priorities are for other club business but I would guess that either the August or even the July meeting is a possibility. I will post it on this forum as soon as I know.
The Board meets on the 2nd Thursday of the month at 7PM. If you wish to come and discuss this topic, you will need to let Georgia that you are coming; the Board meetings are always open to any club member. The real problem right at the moment; is the location. We may be able to use Bob Roswell's System Source office in Hunt Valley again even though he will be on vacation in July.  Otherwise, Georgia needs to find a location we can use. We used to use Barb Park's home in Timonium for years, but her failing health does allow that any more.
Ed Cahill

Hi All
This is my 4th post on this topic (hopefully the last).  A number of issues have been raised; I will try to answer them.
For those who think it is tyrannical of the Board to foist a blackout date upon the membership, you will need to let the board know your reasoning for ending them. As a Board member, I would want to know that a majority of the club members support the ending of any or all of the blackouts for the 4 events involved. To find out what the majority of the membership thinks about it will be difficult. I circulated a questionnaire several years ago asking about the future of the club Newsletter. At best 20% of the membership responded.
In reading the posts, there seems to be a group who object to driving to a club ride or event or at least driving a significant distance. Others, (like myself) prefer to have their weekend rides and special events in a locale outside of  their usual routes. In any case, the normal ride schedule allows for rides that start close in, such as at Oregon Ridge (which will always have a good turnout) or far out such as Taneytown, New Freedom, or Myersville.
As for large club events starting close in, I loved the Hunt Valley Hundred  and did it every year through the 70's, 80's and into the 90's. Given the success of the CWC which now attracts over 1600 participants, the club would not be able to manage that many riders on a ride from Hunt Valley. As it is now, the club receives complaints every year about riders blocking roads by not riding single file, and leaving their bikes on private property at rest stops. All of those issues would be greatly magnified if we put the century back to Hunt Valley. But then, the reason the Hunt Valley Hundred was moved (~1998) were all of the complaints from the club members about how difficult the last one was--too hilly. The beauty of the CWC is that a rider can stay out of the mountains and just do the shorter rides in the valley. The club century can then appeal to a larger group of riders.
Let me say it again; anything the club does can be changed if the membership wants to. You need to let the Board know. In fact, you can be a member of the Board next year! The Board will need a new Treasurer and Member-at-Large (read event leader).

Ed Cahill

Carl
I stand by my previous posts on this forum. Come to a Board meeting, you will be welcome, and make your arguments there.
Ed

Jun-16-10 05:50 pm
Those wishing to enter multiple files for a ride can do so now
Category: Social

Go for it guys!
I will still ask Georgia to make a review of the cue library an agenda item. If you guys convert enough files to multiple formats, the agenda  item will consist of "Board: Here's what's happening ".
Ed Cahill

If anyone participating in this thread is really serious about ending any or all of the blackouts for the club special events, here is what you need to do. Contact the club President Georgia Glashauser and ask that she make the request to end blackouts an agenda item for a Board meeting. Any club member can attend any Board meeting (the Board meets on the 2nd Thursday of every month except December at 7 PM). We just need advance notification to know if you are coming. Right now we are still searching for a new meeting place; Barb Park's failing health precludes using her home as we have for many years. So I cannot give you a location at this time. The last two Board meetings have been at Bob Roswell's System Source offices in Hunt Valley; that location may not be available for July.
I would be prepared with a very strong argument. You will have to convince many of the club members on the Board who have been busting their buns and balls, the event leaders, why you want to make their job harder and less relevant. If you do a petition, this Board member will expect to see at least 500 signatures of paid-up members to get my attention. BTW, anyone can get a log in to this website; you do not have to be a BBC member, so a poll from this web site won't do it.
Having said all of this, I also want to say the Board really does try to make the club responsive to member's requests. While some of the comments in this thread have made me angry, at least you are making your concerns known. That I can deal with. The real problem is the apathy of so many of our members.
Ed Cahill
BBC Secretary

Hi All
Ed, I am glad you took the time to show that Joomla can handle multiple formats. In my own defense, I will say I hedged about Joomla's capacity to load multiple formats at once; I was not dogmatic. In any case, I also like the idea of a zip file containing the most popular formats of a cue sheet for a download. I am sure Will can handle it.
The real problem for me is not the technical one but the policy/manpower one.  You, better than anyone else, knows how much work it will take to convert the present library into multiple formats. We need a policy that everyone buys into that states all new cues are presented in multiple formats. Then, we need  that librarian  to manage the cue library.  Anybody want to volunteer for the job?

Ed Cahill

One of the biggest problems in this club is a lack of volunteers to make the club work. The club special events, that are blackouts, require considerable effort on the part of all too few of our members. Instead of some adolescent whining about the "terrible tyranny" of a special event that is a black out date, I suggest that you call an event leader and asking what you can do help out with the event. The members of our club who make these events happen don't get to ride the event or their own ride on the event day so that the rest of us can. Every special event that the BBC puts on can use more help. Time to grow up and give back to the club folks.
Ed Cahill
BBC Secretary

Hi All
I am pleased that this thread has generated some good ideas and discussion about our cue library. The Board needs to make the library an agenda item to look at the library and make some rules on how we run it. Basically, it is wide open right now. Anyone who has a login to the web site can edit, rename, and claim authorship of any ride in the library as well as add a new ride. Your login and date you did all of this will be duly noted but you can do it. This state of affairs worked in my favor when I corrected a mistake in the Susquehanna Slammer (but I did not do it last year when I did the ride, only when I was going to lead the ride did I get around to making the correction). That is the good news--the ride cue was improved. The bad news is that it took me 5 uploads to get it right--as soon as I did an upload I would find a mistake I made. This is the problem with anyone doing edits--we don't have a librarian to function as a copy editor to check over new submissions.
Ed Hopkins mentioned gpx files which reminded me of another issue for the cue library--the future of access to bike routes. There is a very good chance that within 5 years your next bike computer will also be your smartphone which also will be your camera and your videocam. It does not take much imagination to envision a device that has a GPS  giving out turns as well as a video of the entire route which can be viewed as we go along. A video of some confusing turns would be very handy on some of our rides. When I corrected Susquehanna Slammer, I used MapMyRide.com. I put the SS on the MapMyRide by copying the corrected route as a new route.  If  I had the corrected route in my Garmin 705, I could have uploaded the gpx file. With MapMyRide, I was able to review the route, make sure the turns were still ok and then "do" the ride via the "Fly Over" function. The point of this example is that we are not very far away from leaving paper cue sheets behind. As a club we need to be thinking about how to use hand held GPS devices that contain our rides. BTW, Garmin is aware of the future of GPS in smartphones--the are pushing the "Garminfone" by Sprint (I think it is Sprint). The Garminfone appears to be a smartphone that can be a automobile GPS unit that attaches to your windshield of your car as well be a hand held GPS.
Right now, I would be happy with a club cue sheet librarian who reviews all new submissions for accuracy. As for multiple formats of the same ride, I don't think Joomla allows it. Joomla, the program that the club's web site is written in, is an easy program to use but it is also limited. The real question for me, however, is the one of access and accuracy. The more access to the files we allow the more likely we are to have errors of commission in the cue sheets. The less access we allow, the more likely we are to have errors of omission because routes have changed due to new construction and the ride author has not had time to make corrections. A good start would be a system where a club member reports to the cue sheet librarian a problem with a cue sheet (after we have a cue sheet librarian). The librarian could then ask the reporting member if they would like to make the corrections or the librarian could do it.
Right now the Board is not focused on the cue library. We are working on making the web site easier to navigate and we are trying to decide the future of the ride schedule in the Newsletter. I can say now that the Event Calendar and the Out of Bounds rides will be combined with the Calendar View of the regular ride schedule; they each will have their own ride category. Members will need to use the category sort function more often to see the rides they are interested in. The Calendar itself will take up most of the page with the text instructions moving to its own page. The list view and the mobile view will accessed from the calendar view page and not the main menu. The Event Calendar and the Out of Bound page will also be deleted from the main menu.
The printed ride schedule is slated to leave the Newsletter by next year. I am putting this info out now to allow for comments. There will also be an announcement in the next issue of the newsletter. The ride schedule in the NL is increasing out of date and inaccurate. Each week at least one or two new rides are posted within a week of the ride date. Some rides are deleted at the last minute (I did it this past weekend substituting a different ride). There were 3 new rides posted with in a week of the Memorial Day weekend alone. If you are reading this email, you don't need me to tell you that members need to check the web site ride schedule to find the latest in ride additions, substitutions and deletions; pass it on to any member who still depends on the printed NL.
Ed Cahill
BBC Secretary

Hi Sam
I was not blaming OO for my troubles; I was just passing on my experience. As I said, I like OO; I was just chicken to try and re-install it on my new laptop. It has worked fine for me on my old Vista PC.
I also agree with putting out the cue sheets in multiple formats to insure easy editing. Steve Z. takes a different position in wanting to maintain personal control and integrity over routes he has developed.
My own personal concerns have to do with a club policy on maintaining the cue library. We really don't have one now nor do we have a cue librarian. There needs to be a policy that balances easy access and editing with reasonable control and cue sheet accuracy. If you or anyone else has thoughts on this, please pass them on. The Club Board members would be very glad to consider them.
Ed Cahill

Hi All
Steve certainly defined the issues facing the club's cue sheet library. He makes an argument for the pdf file format to maintain control over the integrity of his routes. Here is the bad news--routes have to be constantly updated and changed. Roads change, traffic increases and rides that were fun become impossible to ride or to ride safely. I know; I have a file cabinet of cue sheets going back 20+ years. Any ride that is in a suburban area older than 5 years is useless. The Southern PA rides seem to hold ( Indian Steps dates from 1997 and I did not have to change it). On the other hand, I had to edit and correct a big mistake on Gary Brandon's Susquehanna Slammer ride; I was glad it was not in a pdf file format.
The question is how to maintain an up to date library and encourage new rides. One of the impediments for members to try and lead a ride for the first time is finding a ride in the library that feel comfortable in leading. The library can be controlled in a top down with a librarian who total control over what gets added and is responsible for for accuracy or we can have system which is like an "open source" operating system where club members freely add and update rides. Or we can have some combination of both.
Ed Cahill
Club Secretary

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